Privacy Policy

Company: 

M365Recruit (a division of M365Group)

Registered Address: 

Čiekurkalna 2. līnija 49A – 3, LV-1026 Rīga, Latvia 

Email: info@m365recruit.com 

Phone: +49 152 03824573 

Introduction

M365Recruit (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. 

This Privacy Policy explains how we collect, process, and store personal information through our website (www.m365recruit.com) and our recruitment and consulting services. 

We comply with the EU General Data Protection Regulation (GDPR), the Latvian Personal Data Processing Law, and other applicable European data protection regulations. 

By using our website or services, you agree to the practices described in this policy. 

Who We Are

M365Recruit is a Microsoft-focused recruitment and consulting agency that connects top Microsoft talent with organizations across the DACH region and EMEA. 

We operate under M365Group, a technology and human capital ecosystem company.  Data We Collect

We collect only the data necessary to provide our services effectively and lawfully. 

Candidate Data

• • Name, contact details (email, phone, address) 

• • CV/resume, employment history, education 

• • Professional certifications (e.g. Microsoft, Azure, Dynamics) 

• • References and right-to-work documents 

• • Interview and assessment information 

Client Data

• • Company name, address, and contact details 

• • Job role descriptions and hiring requirements 

• • Payment and invoicing data 

• • Contractual correspondence and notes 

Website & Marketing Data

• • Cookies and analytics (Google Analytics, LinkedIn Insights) 

• • IP address, browser type, location (non-identifiable) 

• • Newsletter signup and campaign engagement data 

We do not collect sensitive personal data (e.g., health, religion, political beliefs) unless absolutely necessary and with explicit consent.  How We Use Your Data

We process your personal data for legitimate business purposes, including: 

• Providing recruitment and consulting services. 

• Matching candidates with client opportunities. 

• Managing contracts, billing, and communications. 

• Improving website usability and marketing relevance. 

• Fulfilling legal, tax, and compliance obligations. 

We will never sell your personal data to third parties. 

Legal Basis for Processing

Our processing is based on the following legal grounds under GDPR Article 6: 

• Contractual necessity (Art. 6(1)(b)): to perform recruitment or consulting engagements. 

• Legal obligation (Art. 6(1)(c)): to comply with employment and accounting regulations. 

• Legitimate interest (Art. 6(1)(f)): to improve services and maintain professional relationships. 

• Consent (Art. 6(1)(a)): for optional marketing communications or newsletter subscriptions. 

You may withdraw consent at any time by contacting privacy@m365recruit.com 

Data Retention

We retain personal data only for as long as necessary: 

• Candidate data: up to 24 months after last interaction (unless extended with consent). 

• Client data: retained as per contract duration and legal accounting requirements. 

• Marketing data: until you unsubscribe or withdraw consent. 

After this period, data is securely deleted or anonymized. 

Data Sharing & Transfers

We may share limited personal data with: 

• Clients (for candidate introductions). 

• Technology partners (Microsoft 365, Power Automate, CRM platforms). 

• Service providers (email, hosting, and compliance tools). 

• Legal or regulatory authorities (where required by law). 

All partners are GDPR-compliant and located within the European Economic Area (EEA). 

If data is transferred outside the EEA, we ensure Standard Contractual Clauses (SCCs) and equivalent protection levels. 

Data Security

We implement strict technical and organizational measures, including: 

• Encrypted data storage (Microsoft Azure cloud). 

• Access control and authentication. 

• Regular security audits and staff GDPR training. 

While no system is 100% secure, M365Recruit takes all reasonable precautions to safeguard personal information. 

Your Rights

Under GDPR, you have the right to: 

• Access your personal data. 

• Request correction of inaccurate data. 

• Request deletion (“right to be forgotten”). 

• Restrict or object to processing. 

• Data portability (receive your data in a machine-readable format). 

• Withdraw consent at any time. 

To exercise these rights, contact us at privacy@m365recruit.com. 

Cookies Policy

Our website uses cookies to: 

• Improve navigation and user experience. 

• Analyze visitor traffic. 

• Personalize content and advertising (where applicable). 

You can manage cookie preferences via your browser settings. 

For detailed cookie categories, see our Cookie Declaration section (updated via Cookie Bot).  Marketing & Communication

We may send professional insights, updates, or newsletters relevant to Microsoft recruitment. 

You can unsubscribe anytime via email or the unsubscribe link in communications. 

We follow GDPR and EU Directive 2002/58/EC (ePrivacy Directive).  Third-Party Links

Our website may include links to external sites (e.g., Microsoft, LinkedIn, partners). 

M365Recruit is not responsible for the privacy practices or content of those websites.  

Children’s Privacy

M365Recruit does not target or knowingly collect data from individuals under the age of 18.  

Policy Updates

We may update this Privacy Policy periodically to reflect regulatory or operational changes. 

Updated versions will be posted with a new “Last Updated” date. 

Contact 

If you have any questions, concerns, or data requests, please contact:
Email: privacy@m365recruit.com 
Address: Čiekurkalna 2. līnija 49A – 3, LV-1026 Rīga, Latvia
Phone: +49 152 03824573